Accounting Technician III

Primary purpose of position: Advanced or specialized accounting technician work performing a variety of accounting clerical functions in departmental fiscal and business operations unit. Work requires considerable knowledge of the state and the department’s accounting budgeting methods, rules, and regulations and requires the use of considerable judgement in maintaining specialized bookkeeping records. Work is performed under the general supervision of an administrative official or an accountant and is reviewed for conformance with state and departmental policy. The accounts and records maintained by the Accounting Technician III are subject to periodic audit and reviewed by the State Auditor’s Office and by the Budget Division. Duties and Responsibilities:

• Maintains complex general accounting spreadsheets, accounts receivable records, and ledgers requiring the segregation of monies and expenditures into several accounts involving a combination of state, federal, or county funds; reviews project expenditures to determine that expenditures are properly charged; and prepares necessary accounting and budget reports.
• Maintains accounts involving varied and complex entries such as appropriations and allotment ledgers, budgetary control ledgers, inventory control records, requiring the application of specialized bookkeeping procedures.
• Compiles data and prepares statistical reports to assist supervisors in such accounting areas as budgeting or purchasing.
• Maintains and supervises the perpetual inventory system of books requiring the pricing of goods and services purchased; billing; keeping of inventory control accounts; and preparation of numerous financial and statistical reports.
• Prepares daily deposit of funds received.
• Maintains the disbursement of accounts including encumbering of purchases, auditing of invoices, preparing vouchers, posting, reconciling, and preparing trial balances and other reports.
• This position serves as back-up to preparing and completing the NCDHSS 1571 state reimbursement report.
• Work may include the supervision of lower-level employees.
• Other duties as assigned.

Knowledge, Skills, and Abilities:

• Considerable knowledge of bookkeeping principles and practices.
• Considerable knowledge of established governmental and departmental budgeting and bookkeeping practices and procedures.
• Ability to understand, interpret and apply laws and regulations to the maintenance of financial records.
• Ability to prepare fiscal reports and analyses of financial statements.
• Ability to supervise and instruct subordinate personnel in record keeping and other clerical work.

Required Minimum Training: Graduation from high school including or supplemented by basic courses in bookkeeping or accounting and four years-experience in bookkeeping or accounting clerical work in an accounting office; or an equivalent combination of education and experience. (Graduation from a four-year college or university with a major in business administration may be substituted for the required experience; or a two-year degree in business administration or accounting from a community college or business college may be substituted for three of the four years’ experience; or completion of a one-year course including or supplemented by courses in bookkeeping or accounting may be substituted for two years of the required experience.)