Office Assistant IV

Primary Purpose of Position: The primary purpose of this position is to serve as clerical support for the Crisis Intervention Program/Emergency Assistance Unit.  This position is responsible for contacting vendors to make pledges or otherwise arrange payment as authorized; completing all necessary paperwork and supportive documentation to request checks; and updating the automated case management system to accurately reflect and track activity. This position will gather, compile and analyze information supplied by clients to assist the social worker in assessing and serving the client’s needs. Knowledge Skills, and Abilities: Significant knowledge of office or work unit procedures, methods and practices. Significant knowledge of and ability to use correct grammar, vocabulary, spelling and office terminology to compose and/or proofread correspondence, reports and other materials.  Significant knowledge of accounting procedures, mathematics and their application in the work environment.   Ability to learn and independently apply laws and departmental rules and regulations covering programs and services. Ability to review and process information to determine conclusions, actions or compliance with applicable laws, rules or regulations.  Ability to apply a variety of work-related formulas or mathematical calculations. Ability to record, compile, summarize and perform basic analysis of data.  Ability to independently work with people with courtesy and tact in performing public contact duties that may be sensitive in nature.  May require ability to supervise and coordinate the work of other staff, student workers or volunteers. Minimum Training and Experience: Graduation from high school and demonstrated possession of knowledge, skills and abilities gained through at least two years of office assistant/secretarial experience; or an equivalent combination of training and experience.  Bilinguals are encouraged to apply.  DD 214 is required from applicants claiming a military preference.